Planning to apply for CHED or DOST scholarships, but missing documents can cause delays in your application.

This Complete Guide to CHED and DOST Requirements shows exactly what to prepare so you can submit confidently and on time.

What You Can Gain

By following this Complete Guide to CHED and DOST Requirements, students can:

• Prepare all necessary documents in advance to avoid delays.
• Understand exactly which proofs of identity, enrollment, and income are required.
• Submit confidently and increase chances of approval.
• Stay organized throughout the application process.

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1. CHED Kit
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CHED Requirements

Get ready for CHED scholarships, depending on which program you plan to apply for. From birth certificates to proof of income, make sure all required documents are complete.

Below is a complete list of CHED requirements to guide your preparation.

CHED Merit Scholarship Requirements

1. Identity & Personal Background

• Birth Certificate – copy issued by National Statistics Office (NSO) or Philippine Statistics Authority (PSA)

2. Academic Documents

• Certified True Copy of Form 138 – signed by the registrar or an authorized representative of your senior high school

3. Financial Documents (Submit any one applicable)

• Latest Income Tax Return (ITR) of parents or guardian
• Certificate of Tax Exemption / Non-Filer issued by the Bureau of Internal Revenue (BIR)
• Certified true copy of latest contract or proof of income – for children of OFWs or Seafarers
• Social Case Study Report issued by the City/Municipal Social Welfare and Development Office (CSWD/MSWD)

4. Other Requirements (if applicable)

• PWD ID or certification from Persons with Disability Affairs Office (PDAO)
• Solo Parent ID issued by CSWD/MSWD
• Senior Citizen ID issued by CSWD/MSWD
• Underprivileged and Homeless Citizens certification issued by DHSUD/CSWD/MSWD
• Social Case Study Report covered under the Magna Carta of the Poor or for first-generation students
• Indigenous Peoples Certification issued by NCIP
• Notarized Certificate of Guardianship – if applying under a legal guardian
• CHED Merit Application Form 2025-2026 (if required)

CHED Statistician (Statistikolar) Scholarship Requirements

1. Basic Requirements

• Accomplished Application Form
• Birth Certificate – PSA or NSO-issued

2. Academic Documents

For Senior High School Graduates:

• Certified True Copy of Form 138 / School Form 9 (SF9) signed by the registrar

For 2nd to 4th Year College Students:

• Certified True Copy of Grades from the most recent semester

3. Proof of Financial Status (Submit only one applicable)

• Latest Income Tax Return (ITR) (2024)
• Certificate of Tax Exemption or Non-Filer (2025) issued by BIR
• Proof of Income or Latest Contract – for OFW or seafarer parents/guardians
• Social Case Study Report from CSWD/MSWD

4. Other / Conditional Documents

• Notarized Certificate of Guardianship – if applicant lives with a legal guardian

CHED Tulong Dunong Program (TDP) Scholarship Requirements

1. New Applicants

• TDP-Tertiary Education Subsidy (TES) Application Form
• Certified True Copy / Electronically Generated Certificate of Enrollment (COE) or Certificate of Registration (COR) – shows number of units enrolled
• Certificate of Indigency – signed by the Punong Barangay of the applicant’s residence, as proof of income
• Two photocopies of current and valid School ID – front and back
• One 1×1 picture
• Accomplished TDP-TES Grant Program Form – available at the City Hall Satellite Office upon submission of the above documents

2. Continuing Beneficiaries

• Certified True Copy / Electronically Generated COE or COR – proof of enrollment
• Certified True Copy of Leave of Absence (LOA) – if returning after missing one semester within the academic year (if applicable)

3. Income / Financial Documents (Submit only what applies)

• Latest Income Tax Return (ITR) and BIR Form 2316 – for parents/guardians who are fixed income earners
• Certificate of Tax Exemption – from BIR for unemployed parents/guardians
• Certificate of Indigency – from the Barangay
• Certificate of Indigency / Case Study – from DSWD
• Proof of income / latest contract – for children of OFW or seafarer parents/guardians

CHED TES Scholarship Requirements

1. Basic Documents

• Certificate of Registration (COR) or Certificate of Enrollment (COE)
• Photocopy of PWD ID (if applicable)

2. New Applicants

• Certified True Copy / electronically-generated list of enrolled student-applicants
  • Must include required student information
  • Attached COR/COE as proof of enrollment and applicable fees charged by the HEI
• For Persons with Disabilities (PWDs)
  • Attach certified copy of PWD ID issued by the Persons with Disability Affairs Office (PDAO)
  • Required for private HEIs located in municipalities or cities with no SUC or CHED-recognized LUC
• Certificate of Residency / Government ID
  • Original Certificate of Residency signed by Punong Barangay, stating full name, address, and date of issuance
  • Alternatively, a valid government-issued ID showing full name and residence
• Proof of Household Income (if not part of Listahanan)
  • OFWs or Seafarers: latest contract or proof of income
  • Fixed-income earners: employment contract, payslips, latest ITR, or BIR Form 2316
  • Informal sector / others: Social Case Study Report from licensed Social Welfare and Development Officer

3. Continuing Grantees

• Certified True Copy / electronically-generated list of enrolled student-continuing grantees
  • Includes required student orientation as proof of enrollment and fees charged by HEI
  • Serves for validation and billing purposes
• Returning students after LOA
  • Certified true copy or electronically-generated list with total units enrolled
  • Include attached document confirming student-transferee is a grantee

4. TES 3B Availment

For claiming TES 3B (allowable expenses), submit:

• Letter of Availment addressed to the CHED Regional Office
  • Includes summary of expenses with actual amounts
  • Accompanied by official receipts (OR/AR) for claimed expenses, which may include:
    • Professional Regulation Commission (PRC) application or exam fees
    • Notarial fees
    • Review center fees
    • Insurance premium fees
    • Issuance of Transcript of Records or Certificate of Good Moral Character
    • Issuance of PSA, BIR, NBI documents
    • Other OR/AR for expenses necessary to comply with licensure requirements

CHED SIKAP Scholarship Requirements

1. Required Documents

• SHEI Endorsement Form – from your sending Higher Education Institution (HEI)
• Application Form – use CHED templates
• Certificate of Employment with Compensation
• Approved Study Leave – for full-time study
• Certificate of Clearance – from previous grants, trainings, or publications (if applicable)
• NBI Clearance
• Medical Certificate – showing physical and mental fitness, with medical records
• Proof of Admission – to the delivering HEI
• Transcript of Records (TOR) – for all degrees attained
• Return Service Agreement and Draft Re-entry Action Plan
• Publications – from the last five years, if any
• Certificate of Award – if applicable

Forms and templates: Download from ched.gov.ph/sikap

2. Submission Steps

1. Submit to Sending HEI (SHEI)
   • Complete application package is submitted to your HEI of employment
   • HEI evaluates, shortlists, and ranks applicants
2. Endorsement to CHED Regional Office (CHEDRO)
   • SHEI forwards shortlisted applications to CHEDRO by the deadline
3. Applicant Number Generation
   • CHEDRO sends endorsed nominees a Google Form link to generate their applicant number

CHED COSCHO Scholarship Requirements

1. Identity & Personal Documents

• Birth Certificate – issued by Local Civil Registry or PSA
• Photocopy of Valid ID – government-issued or school ID
• Certificate of Good Moral Character – from the last school attended

2. Academic Documents

For Senior High School Students:

• Certified copy of grades for Grade 11 and the first semester of Grade 12

For Senior High School Graduates:

• Form 138

For College Applicants:

• Certified copy of grades for the latest semester/term attended
• Notice of Admission – from the HEI with collegiate degree offerings

3. PCA Certification

• Issued by PCA Regional Office (PCA-RO) to NCFRS-registered coconut farmers/farmworkers
• Endorsed by PCA Provincial Office and/or Local Coconut Industry Development Councils (LCIDCs), small coconut farmers organizations, federations, or cooperatives

Only one family member allowed to apply per household

4. Proof of Income (Submit any one applicable)

• Latest Income Tax Return (ITR) – of applicant and/or spouse/parents/guardians if employed
• Certificate of Tax Exemption – from BIR
• Certificate of No Income – from BIR
• Certificate of Indigency – from Barangay
• Certificate/Case Study – from DSWD

5. Special / Optional Documents

• Proof of Special Group Membership (if applicable)
• Original Barangay Certification – confirming parents/guardians and siblings have never attended college/university (if applicable)

CHED Medical Scholarship Requirements

1. General Requirements

• Proof of Filipino Citizenship – provide any government-issued document, such as:
  • Certified true copy of Birth Certificate issued by Local Civil Registry or PSA
  • PhilSys ID
• Certificate of Good Moral Character – from a recognized authority or institution

2. Additional Requirements for Priority Groups (if applicable)

• Certification of Residency – issued by the barangay
• Certification as Member of Indigenous People or Minority Group – issued by NCIP
• Tax Exemption / Tax Declaration – from BIR or social case study signed by a registered social worker
• Certification from DOH-Bureau of Local Health Systems and Development – if applicant is a dependent of a community health volunteer
• Certification from LDRRMO or DSWD – if applicant is from calamity-prone or conflict areas

3. Specific Requirements

• Certification of Acceptance – from State Universities and Colleges (SUCs) or Private Higher Education Institutions (PHEIs)
• Affidavit of No Existing Scholarship Grant – confirming applicant does not have any other scholarship grants

CHED Medical Technologist & Pharmacist Scholarship Requirements

1. Application Form

• Completed official application form

2. Scholar’s Commitment

• Notarized Scholar’s Commitment – to render return service obligation

3. Proof of Identity

• Photocopy of Birth Certificate – issued by Local Civil Registry or PSA

4. Academic Records

For Incoming First-Year College Students:

• Certified true copy of Form 138 (Senior High School Report Card)

For Applicants with Earned College Units:

• Certified true copy of grades for the latest term or semester attended

5. Proof of Income (Submit any one applicable)

• Latest Income Tax Return (ITR) of parent(s) or guardian
• Certificate of Tax Exemption / Non-Filer – from BIR
• Certificate of Low Income / Indigency – from Barangay
• Case Study Report – from City or Municipal Social Welfare and Development Office
• For children of OFWs or seafarers: latest copy of contract or other proof of income

6. Additional Documentary Requirements (if applicable)

• Certifications or IDs for applicants belonging to:
  • Indigenous Peoples (IPs)
  • Geographically Isolated and Disadvantaged Areas (GIDAs)
  • Other special groups – issued by the appropriate offices or agencies

CHED SIDA Scholarship Requirements

1. Academic Documents

For Senior High School Students:

• Certified copy of grades for Grade 11 and first semester of Grade 12

For Lifelong Learners Eligible for College:

• High School Report Card

For College Applicants / Current Enrollees:

• Certified copy of grades from the latest semester/term attended

For ALS Passers:

• Certified copy of ALS Accreditation and Equivalency Test Passer Certificate

For PEPT Passers:

• Certified copy of PEPT Certificate indicating advancement to the next level

Graduate Program Applicants:

• Diploma and Transcript of Records (TOR) of baccalaureate/master’s degree, or approved thesis/dissertation proposal endorsed by the Technical Working Group (TWG)

2. Identity & Moral Character

• Certificate of Good Moral Character – from the last school attended

3. Industry / Parental Certification

• Certification from SRA confirming the applicant is a child or dependent of a sugarcane industry worker or small sugarcane farmer

4. Proof of Income (Submit any one applicable)

• Latest Income Tax Return (ITR) of applicant/spouse/parents/guardians if employed
• Certificate of Tax Exemption – from BIR
• Certificate of No Income – from BIR
• Certificate of Indigency – from Barangay
• Certificate / Case Study – from DSWD
• For children of OFWs or seafarers: latest copy of contract or other valid proof of income

5. Other / Special Requirements

• Notice of Admission – from a State University or College (SUC)
• Proof of Special Group Membership (if applicable)

DOST Requirements

Get ready for DOST scholarships, depending on which program you plan to apply for. Ensure all necessary documents are prepared to avoid delays.

Here’s a detailed list of DOST requirements to help you get ready.

DOST S&T Undergraduate Scholarship Requirements

1. Identity / Personal Documents

• Birth Certificate – PSA, NSO, or Municipal Registry Office issued
  • If issued by another country, submit a Certificate of Re-acquisition/Retention of Philippine Citizenship from the Philippine Embassy
• Recent Picture – Passport size (4.5 cm × 3.5 cm / 1.8 in × 1.4 in)
  • Must show 80% of face
  • Colored with white background
  • Handwritten name tag 1 inch (2.54 cm) below chin: Full Name + Signature
  • Taken within the last 3 months
• Marriage Certificate – if applicable
• Notarized Affidavit of Guardianship – if applicant is supported by a legal guardian instead of parents

2. Academic Documents

• Form C – Certificate of Good Moral Character
• Form D – Certificate of Good Health
• Principal’s Certification
• Form E1 – For Grade 12 STEM strand graduates
• Form E2 – For Non-STEM strand graduates in top 5%
• Form E3 – For homeschool applicants
• Form E4 – For Alternative Learning System (ALS) applicants
• Form F – Certificate of Residency
• Form H – DOST-SEI Scholarship Examination / Award
• Form I – Certification of No Post-Secondary Units
• Form J – Signed Declaration of Applicant and Parent/Legal Guardian

3. Proof of Income / Financial Documents

Based on Parent’s / Guardian’s Class of Worker:

• OFW – Latest employment contract or proof of income
• Private Household Worker – e.g., Kasambahay, On-call Worker
• Religious Organization Worker – e.g., Pastor
• Private Establishment Worker – e.g., Call Center Agent
• Government Worker – e.g., Barangay Official
• Self-Employed (without employees) – e.g., Farmer, Sari-Sari Store Owner
• Self-Employed / Professionals – e.g., Doctor, Lawyer
• Employer in Family-Owned Business – e.g., Registered Business Owner
• Pay in Family-Operated Business – e.g., Bookkeeper
• Retired with Pension – Pension certificate
• Both Parents Unemployed – Notarized affidavit or proof of indigency

Notes:

• Submit any one valid proof depending on class of worker
• Document must be clear, signed, and show annual gross income

4. Special Group / Optional Documents

• Notarized Affidavit of Guardianship – if the applicant is supported by a guardian other than parents
• Other supporting documents if required by DOST for special cases (e.g., solo parent, PWD)

DOST JLSS Scholarship Requirements

1. Identity / Personal Documents

• Birth Certificate – PSA, NSO, or Municipal Registry Office issued
  • If issued by another country, submit a Certificate of Re-acquisition/Retention of Philippine Citizenship from the Philippine Embassy
• Recent Picture – Passport size (4.5 cm × 3.5 cm / 1.8 in × 1.4 in)
  • Must show 80% of face
  • Colored with white background
  • Handwritten name tag 1 inch (2.54 cm) below chin: Full Name + Signature
  • Taken within the last 3 months
• Marriage Certificate – if applicable
• Notarized Affidavit of Guardianship – if applicant is supported by a legal guardian instead of parents

2. Academic Documents

• Form C – Certificate of Good Moral Character
• Form D – Certificate of Good Health
• Principal’s Certification
• Form E1 – For Grade 12 STEM strand graduates
• Form E2 – For Non-STEM strand graduates in top 5%
• Form E3 – For homeschool applicants
• Form E4 – For Alternative Learning System (ALS) applicants
• Form F – Certificate of Residency
• Form H – DOST-SEI Scholarship Examination / Award
• Form I – Certification of No Post-Secondary Units
• Form J – Signed Declaration of Applicant and Parent/Legal Guardian
• Form G – Parent’s Certification stating no pending immigration application to another country

3. Proof of Income / Financial Documents

Based on Parent’s / Guardian’s Class of Worker:

• OFW – Latest employment contract or proof of income
• Private Household Worker – e.g., Kasambahay, On-call Worker
• Religious Organization Worker – e.g., Pastor
• Private Establishment Worker – e.g., Call Center Agent
• Government Worker – e.g., Barangay Official
• Self-Employed (without employees) – e.g., Farmer, Sari-Sari Store Owner
• Self-Employed / Professionals – e.g., Doctor, Lawyer
• Employer in Family-Owned Business – e.g., Registered Business Owner
• Pay in Family-Operated Business – e.g., Bookkeeper
• Retired with Pension – Pension certificate
• Both Parents Unemployed – Notarized affidavit or proof of indigency

Notes:

• Submit any one valid proof depending on class of worker
• Document must be clear, signed, and show annual gross income

4. Special Group / Optional Documents

• Notarized Affidavit of Guardianship – if the applicant is supported by a guardian other than parents
• Other supporting documents if required by DOST for special cases (e.g., solo parent, PWD)

DOST PhilFrance Scholarship Requirements

1. Identity / Personal Documents

• Birth Certificate – PSA or NSO issued
• Valid NBI Clearance
• Medical Certificate – From a licensed physician, showing health status and fitness to study, with PRC license number

2. Academic Documents

• One-page CV – Summarize academic, professional, and leadership experience
• Academic Essay – Max 500 words detailing motivation to study in France and expected impact on Philippine society
• Complete Official Academic Transcripts – Most recent
• Proof of Admission to French HEI – Any of the following:
  • Completed application to selected degree program
  • Screenshots of online application
  • Screenshots or scans of official admission emails
  • Scan of mailed admission letter
• Study Plan / Curriculum / Academic Calendar – From the chosen program, available via school website or HEI’s admission office

3. DOST-Specific Documents

• Completed DOST Application Form
• Budgetary Requirements – With supporting documents for basis of rates used
• Re-entry Plan Narrative – Detailing plans after scholarship completion
• Endorsements – Two former professors
  • For Master applicants: college professors
  • For PhD applicants: master program professors
• Recommendation / Permission to Take Leave – If employed, from Head of Agency / Department

4. Optional / Special Documents

• Proof of French Language Proficiency – Required if program is partially or fully in French
  • DELF / DALF diploma
  • TEF / TCF results
  • Letter from recognized French language instructor

DOST Foreign Graduate Scholarship Requirements

1. Identity / Personal Documents

• Birth Certificate – Photocopy
• Valid NBI Clearance
• Medical Certificate – From a licensed physician, certifying health status and fitness to study, with PRC license number

2. Academic Documents

• Certified True Copy of Official Transcript of Records
• Letter of Admission – From the foreign university for the intended program
• Program of Study – Detailed curriculum or study plan

3. Endorsements & Employment Documents

• Academic Endorsements – Two letters of endorsement:
  • MS applicants: from former college professors
  • PhD applicants: from professors in the MS program
• Employment Documents (if applicable):
  • Recommendation from Head of Agency / Department
  • Permission to take a Leave of Absence (LOA) during the scholarship

4. Scholarship-Specific Documents

• Budgetary Requirements – With supporting documents for the basis of rates used
• Re-entry Plan – Narrative format detailing plans after scholarship completion

ERDT Scholarship Requirements

1. Identity / Personal Documents

• Photocopy of Birth Certificate
• Current NBI Clearance
• Medical Certificate – From a licensed physician, confirming physical and mental fitness, with PRC license number

2. Academic Documents

• Completed ERDT Application Form – erdtApp2023.pdf
• Certified True Copy of Official Transcript of Records
• Narrative Essays – Outlining research interests and career aspirations

3. Recommendation & Employment Documents

• Three Recommendation Letters – From previous professors or supervisors
• Employment Documents (if currently employed):
  • Recommendation and permission from agency head for leave of absence, or
  • Proof of resignation or termination of employment
• Certificate confirming no pending administrative cases

4. Scholarship-Specific Documents

• Acceptance Letter / Notice of Admission – From the graduate school (submit after acceptance)
• Approved Program of Study – Submit after acceptance into the program

5. Additional Requirements (for Lateral Applicants)

• University Certification detailing:
  • Required graduate units for the program
  • Earned graduate units with corresponding grades

DOST-CBPSME Scholarship Program Requirements

1. Identity / Personal Documents

• Photocopy of Birth Certificate
• Medical Certificate – Form 3, confirming health status
• Valid NBI Clearance

2. Academic Documents

• Accomplished Application Form – Form 1
• Certified True Copy of Official Transcript of Records (TOR)

3. Employment & Endorsements

• Certification of Employment and Permit to Study – Form 2A or 2B (if employed)
• Certified True Copy of Service Record – if employed
• Endorsement from Two Former Professors
• Letter of Nomination / Recommendation – From head of the university

4. Admission & Commitment Documents

• Notice of Admission – To the Master’s / Doctoral program in Science and Mathematics Education at any NCGSME member university
• Commitment to Complete the Degree

DOST-ASTHRDP Scholarship Program Requirements

1. Identity / Personal Documents

• Birth Certificate (photocopy)
• Medical Certificate (Form C) – From a licensed physician
• Valid NBI Clearance

2. Academic Documents

• Accomplished ASTHRDP Information Sheet / Application Form – Download from SEI DOST or NSC member university websites
• Certified True Copy of Official Transcript of Records

3. Endorsements & Employment

• For MS Applicants: Two endorsements from former college professors
• For PhD Applicants: Two endorsements from former professors in the Master’s program
• If Employed:
  • Recommendation and permission from the agency head to take a leave of absence, or
  • Proof of resignation / contract termination

4. Program-Specific Documents

• Career Plans (Form A) – asthrdpAppForm2023.pdf
• Research Plans (Form B) – asthrdpAppForm2023.pdf
• Letter of Admission with Regular Status – From Program Head of accepting institution, including Admission Evaluation Sheet
• Approved Program of Study

5. Additional Requirements (for Lateral Applicants)

• University Certification detailing:
  • Number of graduate units required for the program
  • Number of graduate units earned, with corresponding grades

Friendly Advice

Scholarship program applications take effort, but being prepared saves you from stress and missed deadlines. Keep your documents ready, stay alert for upcoming openings, and always double-check requirements before submitting.

Top Scholar Habits to Follow:

• Plan ahead: Never wait until the last week.
• Stay consistent: Set a regular study and application schedule.
• Track deadlines: Mark them on your phone or planner.
• Be resourceful: Use this Complete Guide to CHED and DOST Requirements to stay on track.

Small habits lead to big wins. Start early, stay organized, and you’ll be one step closer to becoming a scholar.

Free Resources:

3. CHED Kit
4. Essay Kit

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